How backup really works

There's a lot to think about when backing up your data. This article will help you do that.This is how data backup really works. An inventory.

Why do you need a data backup?

At any time, it can happen: A crash on your hard drive and nothing exists of what was there before. In case this happens, you should take appropriate preventive protective measures. The most important protective measure is to create a data backup.

Essential: A proper backup involves more than just copying files. For example, what good is a backup in the rare event that your business or workplace is the victim of a fire and your backup hard drive in your desk drawer is also burned: there's only a small chance of that, but the damage is all the greater!

Read on and learn how to back up data professionally and correctly. Make these methods your own whether you back up your data with our award-winning backup software Langmeier Backup or use other software to do so. However, we have integrated much of what we describe here into our backup software, which will help you not to forget anything important in the backup process.

Why is data backup essential?

If you don't protect yourself and don't back up, you can expect a total loss. Data recovery companies that could still recover the undamaged data from the disk are not something most people will hire, as data recovery can quickly cost thousands of dollars. Even then, there is no guarantee that all data can be recovered. Take the first step today, and protect yourself from potential data loss.

Here you can familiarize yourself with data backup with Langmeier Backup, and you can try our data backup software free of charge and without obligation for 30 days before you decide to buy.

The most important thing to do is to back up your data regularly. Once you have installed Langmeier Backup and set up your backup, we recommend that you at least familiarize yourself with the 3-2-1-backup rule so that you have your backup done correctly and safely.

What are the reasons that can lead to data loss?

Everyone hopes it won't happen, but it can happen to anyone: The hard drive fails. Every summer in the hot months it hits some users, because hard drives are especially vulnerable in the heat. Hardware failures are often age-related damage to the disk's read and write device. Enormous heat can cause the material to bend and the read/write head to hit the platter - the dreaded hard drive crash.

In a local thunderstorm, a power surge could wipe out the data on the hard drive. Also, moving the hard drive during operation can cause a hard drive crash. Malicious computer viruses can cause data loss by deleting or altering files on your computer. Also, invasive hackers often delete your data.

Also human error on the part of the computer user often leads to data loss: a file that would actually still be needed is deleted. Not to be underestimated are also errors that can occur in daily used software: Documents can be ruined by software errors.


Backup solutions for businesses

For businesses, there are serious consequences when data is lost. Here, the loss of data can have an enormous economic impact, even though such damage could be avoided with relatively little effort.

Langmeier Software offers a range of backup solutions

Langmeier Software offers backup solutions with selected special functions for small and medium-sized companies and also for larger corporations. Here, however, there are some important technical differences that can also be easily overcome with the help of the comprehensive software packages.

Even smaller companies often have one or more servers on which important data is stored. This includes mail servers or special databases, but also the content of software solutions such as CRM or ERP systems. Even if the servers fail, these must of course not be lost under any circumstances. At the same time, it is important that the backups are just as well secured against unauthorized access as the original data.

Langmeier Backup Business combines these advantages and provides, among other things, 256-bit encryption and an optional data backup in the form of compressed and manufacturer-independent zip archives for perfect protection against data loss.

Furthermore, with the help of Langmeier Backup Server, not only physical but also virtual environments can be backed up.

Legal requirements regarding backup to companies

Accounting and other tax-relevant documents must be backed up and available to any auditors at any time. Furthermore, there is a legal archiving obligation for certain documents, whereby archiving does not mean the same as data backup. You can still read the article "Data backup in IT basic protection", which will help you not to forget anything in your company when it comes to data backup.


Backup solutions for individuals

It's a tremendous shame when you lose photos, music or other personal data that was stored on a hard drive due to technical errors or other reasons.

For demanding home users, Langmeier Backup Professional is ideal.

With it, you can synchronize your valuable data in real time during operation under the Windows operating system or create a backup at regular intervals. As mentioned at the beginning, the software also makes it easier for you to back up your data professionally and create more than just copies, for example, by allowing you to easily follow the 3-2-1 backup rule that was also mentioned earlier.

The Langmeier Backup program can also store your emails, contact information and other things. Take the time to set your backup correctly in the beginning and from then on you will have the good feeling that even things like emails or contacts that are otherwise easily forgotten are backed up.

Now if your computer is hit by a virus or the data was inaccessible for some other reason, you can now fall back on the comprehensive backup and restore all the data to the repaired computer.

Worth knowing about data backup

Backup best practice: what is a good data backup?

If you have created a good data backup, then you can answer the following questions with a yes without exception:

Have you followed the 3-2-1 backup rule?

For businesses: Have you created a data backup plan?

Do you know all the data backup types and backup methods?

Are you clear on what data belongs in your backup and what doesn't?

Do you know which backup medium best fits your data protection needs?

Purely on a basic level, What is a backup? Here it is explained

Data backup concept

Decide what kind of backup media you will use. Configure your backup to Langmeier Backup the way you like it: backup could start every week on Friday morning, or whenever you plug in your hard disk with a specific name. There are countless possibilities.

Data backup types or backup methods

Learn about the backup technical terms generation approach, incremental backup or differential backup, and full backup, and decide what fits best in your situation.

Document in writing what you decided on. Maybe you'll discover an option that you weren't even aware of, but that fits well with your data backup needs? If you're the CEO of a company, keep a record of who's responsible for the backup, etc.

Read all about the data backup concept in detail here.

Don't forget to periodically test data recovery. If you do a file backup, go to the hard drive every now and then and check that all files are backed up correctly and can be opened. Check the logs of your backups every now and then - or better yet, always.

But what about a Windows backup where you've created a hard disk image? Do you know how you would restore an operating system image in an emergency? For Langmeier Backup, we explained it here.

What belongs in the backup or what data to back up?

This question sounds much simpler than it is.You will say: all my data or all our data. But where is it stored? Do you want to back up your emails as well? What about your contacts? Have you also thought about the favorites of your web browser? With Langmeier Backup, you can simply back them up directly in the backup job, or you can export the favorites regularly and make sure that these exported files are backed up.

In the document "Which data to back up with your data backup program?" we have compiled everything you need to decide on.

What else can you do to protect your data besides data backup measures?

You should unplug your computer each time there is a thunderstorm, and you should not use your computer during local thunderstorms, as a lightning strike to a power line can cause an overdose of electricity to your computer, which could result in data loss.

Do not expose your computer to direct sunlight. In the summer, it is recommended to use your computer in a cooled room, or next to a fan. When using your computer on the ground floor or basement, always place it on a table to protect it from possible flooding.

Which backup medium should you use?

The first thing you need to think about is where you want to back up data to. When backing up data to CD or DVD, the storage capacity is deep as opposed to the local hard drive. Consequently, you should opt for this method when not too much data is involved.

An increasingly popular backup method is to back up to an external hard drive. The big advantage to backing up to a hard drive is obvious: the storage capacity can be equal to, or even greater than, that of the local hard drive. Also, backups can be triggered automatically without the user having to do anything. The disadvantage would be that an external hard drive can also suffer a disk crash, so you have to replace hard drives every few years.

We have created a comprehensive compilation of all possible backup media for your data backup here. Online options are also included.

Create backups automatically or manually?

Which suits you more, we leave up to you. Automatic backup has the advantage of not forgetting. When you create a manual backup, the advantage is that you have full control over when you back up your data.

Often, programs that back up your data do not forget to do so

Often programs, including backup programs, are automatically activated as a service without the user's knowledge and block resources. As a result, PCs slow down. But why are there backup programs that keep their programs running in the background all the time, even when no automatic backup is set up? I guess that's up to each manufacturer to answer. At Langmeier Backup, we let you determine if and when it runs in the background.

Many users wish to start the data backup manually. So that they can always keep track of running programs and be sure which tools are active. It is obvious that in this case it is unnecessary that the backup application runs in the background. That's why Langmeier Backup is also programmed to stay running in the background only when the user wants to run automatic backups.

Backups when system is active or inactive

With Langmeier Backup, you have both options.

If your system is active, then it is a normal data backup that you initiate yourself.

If the system is inactive, no one is logged in, and you want to run the backup during that time, then you need to run Langmeier Backup as a Windows service.

One of the criteria you could choose to start a backup is "work break", e.g. 15 minutes. Consequently, if no one has performed any work on your computer or system for 15 minutes, the data backup will start by itself and Langmeier Backup will perform its work.

You can find all details about running Langmeier Backup as a Windows service here.

Backup Microsoft Outlook Data

Backing up Microsoft Outlook emails is a breeze with Langmeier Backup. This article explains how to do it, and answers in detail which Outlook items are backed up in addition to emails during Outlook backup, and also lists the few that cannot be backed up for technical reasons. E.g. you have to make sure that you still save your email signatures separately, so that you still have them available after a data loss or when switching to a new computer.

Backing Up Mozilla Thunderbird Data

Backing up Mozilla Thunderbird email with Langmeier Backup is extremely easy. Read about how Thunderbird backup works right here:

Click the "Add" button in the job and select "Email and Internet Favorites" as the source.

The following wizard will appear:

Thunderbird mail-accounts-and-favorites-backup

Select "Mozilla Thunderbird."

If you want to back up your favorites while you're at it, simply run the same wizard a second time and back them up in the future as well.

Do you have any questions?

Conduct your personal backup software test. If you have any questions about Langmeier Backup's functionality, feel free to contact us at any time via one of the options listed on our support page.

Save data automatically

Protect all your files.

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About the Author , Free contributor
Charles Rahm Charles Rahm is a freelancer at Langmeier Software and is responsible for search engine optimization (SEO), among other things. Charles has a passion for travel. He lives in Bangkok and runs, among other things, the travel blog Sorglos Reisen. Sorglosreisen.Com

Further lookup: Data backup, Backup, Langmeier Backup, Langmeier Software GmbH, Automatic data backup

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This article covers:
Requirements regarding backup
Backup Solutions for Businesses and Individuals
Data backup measures
This is why data backup is important
Langmeier Backup
What is a backup
Image Backup
backup media